Concept Project • Google Workspace
Gemini on Meetings
Exploring what collaboration could look like when AI joins your Google Meet as a real teammate.
Exploring what collaboration could look like when AI joins your Google Meet as a real teammate.
Today's AI in Google Meet operates silently in the background. It can transcribe your conversation and generate notes, but it can't speak up when you need it. It can't answer questions, provide context, or contribute to discussions.
This creates a missed opportunity: What if AI could be a true collaborator,someone (or something) you could invite, address directly, and rely on during meetings?
The Opportunity: Transform Gemini from a passive observer into an active participant, one that joins when invited, speaks when addressed, and helps teams work smarter.
Imagine inviting Gemini to your Google Meet just like you would a colleague. Once admitted, Gemini appears with its own video tile and can contribute meaningfully to conversations.
Add Gemini to any Calendar event. It joins from the waiting room, respecting consent and transparency.
Call on Gemini during the meeting to answer questions, provide data, or clarify complex topics in real-time.
Gemini can surface relevant documents, past decisions, or contextual information when the conversation needs it.
Automatically takes notes, identifies action items, and tracks key decisions without manual intervention.
After the meeting, Gemini distributes summaries to Google Docs, assigns tasks in Google Tasks, or shares to Slack.
Full transparency on what Gemini hears, records, and shares. Users maintain complete control.
The experience is designed around key interaction points where Gemini adds value without friction.
When creating a Calendar event, simply add "gemini@google.com" as a guest. Gemini appears in your invite list just like any other participant, making the process familiar and intuitive.
Gemini joins the waiting room like any external guest. The meeting host receives a clear notification and can admit Gemini with one tap, ensuring intentional participation.
During the call, anyone can address Gemini directly: "Hi Gemini, what were the action items from last week's meeting?" Gemini responds naturally via audio, appearing on its own video tile with relevant visuals.
After the meeting ends, Gemini automatically generates a structured summary with notes, decisions, and assigned tasks. This is shared to Google Docs, distributed via email, or synced to project management tools.
The interface follows Google's Material Design principles: clean, minimal, and reassuring. Every interaction reinforces that Gemini is helpful, transparent, and non-intrusive.
A distinctive tile showing Gemini's animated presence, with clear indicators when it's speaking or listening.
As the meeting progresses, Gemini silently captures key points in a sidebar, visible to all participants.
Clean, structured recaps with action items, attendees, and next steps—ready to share or archive across the google workspace or third party applications.
This concept reimagines what's possible when AI becomes a true collaborator. By treating Gemini as a participant rather than a tool, we unlock new ways of working faster, better documentation, and more productive meetings.
Ethical Considerations: With great capability comes great responsibility. This design prioritizes transparency, users always know when Gemini is present and what data it accesses. Privacy controls are front and center, and Gemini never joins uninvited.
"Designing for AI collaboration isn't about replacing humans, it's about amplifying them. Gemini doesn't take over meetings; it makes them better."
This case study represents a vision for the future of AI-assisted collaboration. Want to discuss the design decisions, research, or technical considerations?